Policy Statement
This policy is created to ensure that Asset Training is committed to providing high quality training and assessment that is relevant to clients, employers and industry and meets the requirements of the Standards for Registered Training Organisation (SRTOs 2015). Asset Training systematically monitors, evaluates, and improves its training and assessment practices through continuous improvement practices.
This policy outlines the mechanisms that Asset Training implements to review and improve its systems and practices (including policies and practices), as well as training and assessments products and services, to ensure compliance with the Standards for Registered Training Organisations 2015 systematically and continually.
Principles
Asset Training is committed to the continuous improvement of its training and assessment system, strategies, practices, products, and resources to ensure ongoing quality delivery and compliance with the Standards for Registered Training Organisations 2015.
To ensure this, we will:
1. Implement and maintain strategies and practices to systematically monitor its compliance with the Standards for RTOs 2015;
a. Conduct self-assessment/audit (whether internal or external) of its training and assessment systems, policies, and procedures across all of its operations and scope of registration.
b. Collect and analyse and feedback and satisfaction data from all stakeholders regarding its training and assessment strategies and practices.
2. Review and evaluate its training and assessment strategies and practices (using various processes) including those offered by a third party;
3. Utilise the outcomes of all monitoring and evaluative processes to inform and continually improve training and assessment strategies and practices.
Systematic Monitoring of Compliance
1. Asset Training uses a systematic approach to continuous improvement that involves staff, clients, and other stakeholders, and uses qualitative and quantitative data to determine the need for improvement to services, operations, practices ,and systems.
2. Continuous improvement is ongoing and may be planned, occurring as often as identified and required.
3. All staff are encouraged to report any opportunities for improvement in writing as they identify them. Staff are to provide any information and data they have collected to support their recommendations so it can be analysed and acted on accordingly. All staff will have access to the Opportunity for Improvement Form (SharePoint homepage) in order to lodge any continuous improvement opportunities.
4. Identified opportunities for improvement will be recorded in the Continuous Improvement Register (AT0411) and entries will be reviewed during management meetings, and/or compliance and continuous improvement meetings conducted quarterly by the Training Centre Manager.
5. Staff recommendations are reviewed and prioritised by the Training Centre Manager. Improvements may be implemented immediately or at an appropriate time, depending on the urgency and circumstances, action and subsequent effect to other operational systems and practices. Critical items are actioned and assigned to stakeholders for implementation.
6. Asset Training implements, where possible, the continuous improvement cycle from ISO9001:2008 found in the annex of this policy.
Internal Audit
1. Asset Training will regularly complete a self-assessment / audit against the Standards for Registered Training Organisations 2015 (SRTO 2015).
2. This self-check / audit will be conducted internally or with assistance from an external compliance consultant (if applicable) at least every 12 months. The schedule of the audit will consider the timing of audits by other parties such as the VET regulator, funding body (if applicable), etc.
3. This audit will be conducted in accordance with an audit schedule in compliance calendar.
4. This internal audit will examine all standards, policies, procedures, products across the scope of registration and scale of operations, including training and assessments delivered by a third-party partner (if applicable).
5. New projects and new third-party providers shall be audited within six months of commencement.
6. The self-check / audit will involve the examination of records and evidence gathered on Asset Trainings compliance, systems and practices.
7. A report on this audit will be documented and appropriate action will be taken to rectify any non-compliances. Asset Training will aim to correct identified non-compliances within 3 months from when it was identified.
8. Outcomes of all kinds of audit will feed into the Continuous Improvement Register.
External Audit
1. Asset Training cooperates with the VET Regulator in the conduct of audits and the monitoring of its operations.
2. Asset Training ensures all third-party providers (if applicable) are required, underwritten agreement, to cooperate with the VET Regulator:
a. By providing accurate and factual responses to information requests from the VET Regulator relevant to the delivery of services; and
b. In the conduct of audits and the monitoring of its operations.
Feedback Mechanism
1. Asset Training is committed to ensuring that stakeholder feedback is collected, analysed, and utilized to ensure the provision of quality training and assessment services including services provided via third-party providers (if applicable).
2. Information to be evaluated includes data collected from:
a. Quality/performance indicators
b. Validation outcomes
c. Feedback from clients, trainers and assessors and staff, workplace clients, SMEs.
d. Industry Feedback
e. Complaints and Appeals
3. While feedback is requested and encouraged from all clients, it is not compulsory. Trainers and assessors provide students with the Student Training Feedback Format the end of the training to determine student satisfaction with the services they have received.
4. Quality indicator data is collected through a Customer Satisfaction Survey provided to employers at the end of each training.
5. Asset Training requires all trainers and assessors to provide feedback through the Trainer Course Feedback Form to be completed for each qualification they are delivering training once bi-annually.
6. All feedback collected is collated and submitted to the Training Centre Manager for review during management meetings and/or compliance and continuous improvement meetings.
7. Asset Training uses other tools and instruments to gather feedback from relevant stakeholders. These may include, but are not limited to:
a. Email correspondence
b. Verbal Communication
c. Client and Staff Feedback Forms
d. Course reports
e. Complaints Lodgement Form
f. Appeals Lodgement Form
g. Validation Forms and Reports
h. Opportunity for Improvement Form
Complaints & Appeals
Whenever a complaint or an appeal is upheld, Asset Training immediately acts to address the finding and records the action within the framework of a continuous improvement action. Action is also taken if a complaint or an appeal highlights a need to improve Asset Training’s information or processes.
For further information, refer to Asset Training’s Complaints and Appeals Policy (ATP0004).
Industry Engagement
Asset Training consults with relevant industry experts to improve the training and assessment process. All feedback and improvement opportunities identified during industry consultations are to be recorded in the Continuous Improvement Register to be reviewed, acted upon, and evaluated.
Validation Outcomes
Asset Training implements a plan for ongoing systematic validation of assessment practices and judgments for each training product on its scope of registration. All feedback and improvement opportunities identified during validation activities feed into the Continuous Improvement Register to be reviewed, acted upon and evaluated. For further information, refer to the Validation Policy (ATP0016).
Third-Party Monitoring
1. Asset Training ensures that appropriate partnering arrangements are entered into and that these are monitored to ensure their effectiveness and compliance.
2. Asset Training is accountable for the quality of training and assessment and other services provided by the third-party provider. As such, Asset Training ensures that it:
a. develops and maintains written agreements with all third-party providers delivering training and assessments services and/or recruitment and other services on its behalf;
b. roles and responsibilities of the third-party provider and Asset Training are clearly specified in the written agreement;
c. types of and responsibilities of the third-party provider and Asset Training are clearly specified in the written agreement;
d. all parties sign and are provided with a copy of the written agreement.
3. Asset Training monitors the implementation of training and assessment products and services, recruitment or other services by third parties through, among others, regular meetings and reporting, including gathering student feedback, and/or third-party audit processes, third party activity, or output review/monitoring.
4. Asset Training follows the type of monitoring and schedule of monitoring written in the third-party agreement.
5. Asset Training shall, as soon as practicable and prior to the commencement of third-party arrangements, notify ASQA that arrangements are made for a third party to provide services on its behalf.
Review of Policies& Procedures
Asset Training will review all its policies and procedures annually to ensure that they are still current, relevant, and accurate.
Amendments will be approved and noted in the Continuous Improvement Register.
Monitoring and Improvement
The Chief Executive Officer is responsible for all continuous improvement processes and ensuring that all staff, including those from third-party providers are complying with the provisions of this policy.
Responsibility
It shall be the responsibility of the Chief Executive Officer and Training Centre Manager to ensure that the requirements of this policy are complied with. This policy shall be reviewed on a regular basis to ensure that it continues to comply with relevant state or federal legislation or regulation.
