Policies & Procedures

Policy Statement

Asset Training is committed to creating and maintaining an environment to ensure a safe and healthy workplace is provided for all employees, students, and visitors. Continuously improving our WHS Management System and performance provides benefits to all by minimising the risk of injuries and illnesses.

The policy’s purpose is to promote and maintain the health, safety and well-being of ALL by aiming to

protect the health and safety of all employees, students, contractors, visitors and other persons at our places of training delivery either at our Training Facility or Onsite at a customers location
prevent accidents and ill health caused by ensuring compliant working conditions
protect individuals from health hazards which may arise out of their work or the conditions in which it is carried out
place and maintain individual in accordance with occupational and environment requirements to as part of their specific health, safety and well-being needs
ensure the physical building and workplaces are and/or remain compliant with building codes and requirements

Procedure

The policy is supported by the following procedure requirements and is achieved through consultation and cooperation of individuals by providing them with the necessary information, instruction, training, supervision, and equipment.

Asset Training will ensure that appropriate designated work groups are established if required and that health and safety representatives and designated workplace supervisors are nominated, and their roles maintained.

Training Environment

Asset Training staff must be aware of what their responsibilities are under the law and under the organisation’s policies and procedures. Management has a responsibility to ensure that staff are aware of, understand and abide by WHS legislation.

Trainers/Assessors must identify any WHS hazards in the training environment prior to commencing any training and should automatically conduct risk assessments in the workplace before commencing. Hazards identified require the risk to be eliminated or reduced to an acceptable level and must be done before training commences.

The risk assessment must be carried out in a timely way, ensuring sufficient time for remedial action. Students should be advised of WHS issues at the commencement of training and reminders should be given at appropriate times over the duration of the training. If particular activities involved special WHS advice, then students should be briefed before that activity commences.

Risk Assessment

The trainer Must:

Visit the learning environment/workplace.
Be aware of the WHS procedures in place.
Identify any areas for improvement that need to be addressed for a safe training/learning environment.
Assess any potential hazard.

Hazard Matrix

Once a hazard has been identified, it is necessary to determine any immediate or potential impacts on the health and safety of the clients. Each hazard should be evaluated for two factors:

The likelihood or probability of injury or damage.

How serious the injury or damage may be.

If the trainer is in an unfamiliar environment or is uncertain then it is prudent to ask for assistance.

Reporting Requirements

All incidents must be recorded and reported. A record of incidents and accidents is imperative to enable evaluation of the frequency and seriousness of any hazards. It is also enables evaluation of whether the risk controls are functioning appropriately.

Duty of Care

Asset Training staff have a moral obligation not only to take care of themselves, but to be responsible for the safety of others as well. Staff have a duty to anticipate possible causes of injury or illness and do everything reasonably practical to remove or minimise those causes. To ensure duty of care is maintained, Asset Training must provide:

A safe working environment.
A safe training and assessment environment.
Safe work systems.
Safe plant and equipment.

Health and Hygiene

For the health and comfort of all students and staff are asked to maintain an acceptable standard of personal hygiene and use all facilities provided appropriately.

All rubbish should be placed in bins

Classrooms and workshops should be left in a clean and orderly state
If you are a smoker - There is NO SMOKING permitted in the building or foyer areas. You must be outside the building and at least 10 metres from the doorway
You may not consume food or drink in classrooms or workshops unless specifically authorised by staff
Student areas are to be kept clean, particularly the communal fridges and microwave ovens
Ensure sanitary use of food preparation areas
Ensure bathroom facilities are used in accordance with required health and hygiene requirements

Disclosure of medical condition

If you have a personal health condition that may affect your performance under certain conditions or at certain times, please advise Asset Training staff. Such conditions may include a disability or the prescribed use of medication that may affect your performance or attendance. All information will be treated confidentially and is used to provide support or treatment if an emergency situation arises.

Alcohol and drug policy

There is a responsibility to create and maintain a safe and healthy environment for all employees, students and visitors. You should not be affected by alcohol and other drugs and should observe local, state and federal laws in relation to using, possessing, and giving or selling alcohol and other drugs.

You are expected to take personal responsibility to ensure your own health and safety and that of others at all times and should refrain from any conduct, or behaviours that could affect your own performance or the safety and wellbeing of others.

If you are using prescribed medications, you must consider whether there are possibilities of any problems arising within the environment. In particular, you must not operate vehicles, equipment or machinery if you are taking prescribed medication that may impair your ability to do so safely.

It is important that you inform us of any likely problems and brief them on the response to follow to assist you to overcome any difficulties.

If you need some support in dealing with an alcohol or other drug problem, you are encouraged to seek confidential help from the nominated student support officer. If you do not seek assistance for such a problem and your behaviour is unsafe, inappropriate or impacts on others, disciplinary action may be taken against you.

Medical Emergencies

If you witness a medical emergency or an accident involving injury, you must report it immediately to a staff member so the First Aid Officer can assist, and any hazards can be identified and/or eliminated.

If the First Aid Officer is not available, please follow the procedure outlined below:

Provide comfort and assistance to the patient

Send someone to notify a first aid officer or staff member

Stay with the patient until medical assistance arrives

Note:

If you believe the incident to be urgent and/or critical call 000 or ask some else as the first priority
If you are unable to follow this procedure for any reason, you can call an ambulance yourself. To do this from any office telephone, choose a line and dial 000.
All Asset Training trainers are qualified First Aid responders, in a medical emergency in the classroom, please refer to them if you are not appropriately trained.

If an incident or accident does occur, you are required to complete an incident report form and ask the injured party to sign it when appropriate and send it to the RTO Manager for review. The incident report template can be found in Asset Training SharePoint.

Once the incident report has been reviewed and any necessary actions completed, the incident report is to be reported and stored in the following way:

Place a copy in the staff or student file
Report the incident and any actions through the RTO management meeting minutes including a copy including the incident report document(s)

Emergency procedure and evacuation

If there is an emergency requiring evacuation, the Emergency Warden will respond in accordance with the requirement.
On the sound of an evacuation alarm or the advice of an Emergency Warden, collect your valuables and evacuate the building quickly and calmly via the nearest fire or emergency exit and then proceed to the assembly area as directed.
Do not use lifts in the case of fire. All class groups should remain together so that staff can readily determine if all people on the campus are accounted for.
If you are away from your normal area, follow the warden’s instructions in the area you are in. You can recognise a warden by the coloured hat that they will wear. Do not attempt to return to your area until directed by a warden.
Assist any people with special needs to evacuate the building if possible.
When you reach the emergency assembly area, remain there until you are given the ‘all clear’ direction or you are dismissed by the Emergency Warden. You must not re-enter the building until the ‘all clear’ has been given.

Manual Lifting

To ensure safe manual lifting the WHS regulations provides guidance on maximum weight to be lifted including seated 4.5 kg and standing maximum of 16 kg.

First Aid Officer Training

The First Aid Officer will hold the nationally recognised statement of Attainment issued by a Registered Training Organisation (RTO) for the nationally endorsed first aid unit/s of competency.

Provide First Aid - provides competencies required to recognise and respond to common life-threatening injuries or illnesses, including life-support using cardiopulmonary resuscitation (CPR), and to manage the casualty and incident until the arrival of medical or other assistance.

Refresher training in CPR is to be undertaken annually and first aid qualifications should be renewed every three years.

The First Aid Officer may also need to undertake additional first aid training to respond to specific situations at their workplace. For example, where workers have severe allergies so they can respond to things such as anaphylaxis

Legislative/Statutory Requirements

Australian, State and Territory WHS Legislation and relevant Codes of Practice. Information on WHS regulators for each State or Territory can be found by selecting the relevant State Authority;

Associated Documents

Australian Skills Quality Authorities Fact Sheet on Health and safety requirements for educational premises
Incident report form

Responsibility

It shall be the responsibility of the Chief Executive Officer and the Training Centre Manager to ensure that the requirements of this policy are met. The CEO is to ensure this policy continues to comply with relevant state or federal legislation and shall review this policy on a regular basis.

Policies

Work, Health and Safety