Policies

Validation

Document ID No.:
ATP0016
Authorised by:
Wayne Tonner - Chief Executive Officer
Last Reviewed:
April 10, 2018

Policy Statement

Asset Training validation reflects present vocational training practices, and use current knowledge of the vocational education and training environment.

Our validation system ensures that assessment (including recognition of prior learning) complies with the requirements of the relevant training package or VET accredited course and is conducted in accordance with the Principles of Assessment and the Rules of Evidence. Validation of our Training and Assessment Strategy/ies (TAS), assessment practices and judgements are conducted in accordance with the Standards for Registered Training Organisations (RTOs) 2015 as specified in Clauses 1.6(a), 1.9, 1.10 and 1.11.

Validation is a quality review process that confirms our assessment system consistently produces valid assessment judgements. We implement a plan for ongoing systematic validation to the review of assessment methods, processes, tools and judgements for each qualification currently on our scope of registration. The process involves reviewing a statistically valid sample of the assessments and making recommendations for future improvements to the tools, processes and/or outcomes and acting upon such recommendations.

Each training product (AQF qualification, skill set, unit of competency, accredited course and module) on our Scope of Registration has a TAS that is developed for different delivery models or target groups. Our TAS are validated by industry stakeholders to ensure our practices align to current methods, products and performance expectations for the workplace, particularly in areas where technology and/or techniques change rapidly.

Procedure

Scheduling Validation

We have a schedule to validate each training product on our scope of registration. The validation schedule will be amended when a new training product is added and will continue to meet the documented timeframe and completion requirements.

Occurrence of Validation

The time period for the selection of assessment judgements is determined by the relevant TAS and timetabling. The time period is for at least six months to align with the retention requirements described in ASQA’s General Direction — Retention requirements for completed student assessment items.

Our validation schedule is a five-year plan ensuring:

  • each training product is reviewed at least once in that five-year period.
  • at least 50 per cent of the training products are validated in the first three years of the schedule.

Training products may be validated more often, if risk indicators demonstrate that more frequent validation is required. Indicators of risk might include:

  • the use of new assessment tools.
  • delivery of training products where safety is a concern.
  • the level and experience of the assessor.
  • changes in technology, workplace processes, legislation, and licensing requirements.
  • stakeholder feedback.

Validation activities are generally conducted after assessment is complete in order to validate both assessment practices and judgements.

Booking of Validation

Validation is to be booked in using the ‘Assessment Validation Booking Form’ and all involved in the validation process is to be notified.

Focus of Validation

A valid sampling approach provides a quality review process and allows a reasonable inference to be made that assessment judgements have been valid overall.

When validating a qualification at least two units of competency are sampled. The number of assessment practices and judgements from the sample of the unit/s of competency is determined by using the Australian Skills Quality Authority (ASQA) validation sample size calculator tool. This number may be expanded, particularly when validation outcomes indicate that assessment judgements are not valid.

To reliably predict the likelihood of any assessment judgement being valid the sample selected for validation is random and representative of all assessment judgements. Samples of judged learner evidence are randomly selected using an alphabetical list.

The following documents are provided or made accessible for validation:

  • TAS.
  • Training Package and in particular, the unit of competency.
  • Stakeholder feedback.
  • Relevant assessment tools – including instructions, unit outlines, session plans, benchmarks, mapping to the unit of competency.
  • Any previous assessment validation reports and outcomes.
  • Sample of completed assessments.
  • Other supporting documents as applicable, for example the relevant Learner Information Guide.

Validation Participants

The Manager has responsibility for scheduling assessment validations, inviting the appropriate stakeholders to participate, recording the actions and follow up to ensure actions are completed within given timeframes.

Validation may be undertaken by one person or by a team of people, however the process is completed by people who collectively hold:

  • Vocational competencies and current industry skills relevant to the assessment being validated.
  • Current knowledge and skills in vocational teaching and learning.
  • The TAE40110 Certificate IV in Training and Assessment (or its successor) or the TAESS00001 Assessor Skills Set (or its successor).
  • Validation participants should be employees of Asset Training or external validators.

External validation participants may include:

  • Employers and employer associations and other industry bodies
  • Educators or consultants.

Stakeholder Feedback

Stakeholder feedback is essential to confirm our assessment system produces valid assessment judgements and ensures our graduates and learners have the skills and knowledge required by industry, as expressed in the training package or accredited course.

The following information is gathered relevant to the unit/s of competency being validated at any given point in time:

Learner Feedback

  • Surveys of learners
  • Learner QI surveys
  • Unsolicited feedback.

Internal Feedback

  • Completed by Educators as part of the scheduled validation activities
  • Continual Improvement (CI) forms
  • Moderation activities.

External Feedback

  • Clinical placement industry feedback
  • Employer QI Surveys (where applicable)
  • Scheduled structured validation activity outcomes
  • Unsolicited feedback.

Moderation

The requirement in the Standards to undertake validation of assessment judgements does not affect moderation activities, or any other process aimed at increasing the quality of assessment.

Moderation is a quality control process aimed at bringing assessment judgements into alignment. It is generally conducted after an assessment has taken place and before the finalisation of learner results. Moderation ensures the same decisions are applied to all assessment results within the same unit of competency. Moderation activities focus on the judgements made by assessors to ensure the same standards are applied to all assessments within a unit.

Moderation is undertaken when:

  • Inconsistencies are identified in the assessment judgements made by different assessors using the same assessment tool/s or method/s 
  • A learner raises a complaint and/or appeal.

Should any moderation activities identify repeated inconsistencies in assessment judgements then validation of the unit of competency will be undertaken

Responsibility

It shall be the responsibility of the Chief Executive Officer to ensure that the requirements of this policy are complied with. This policy shall be reviewed on a regular basis to ensure that it continues to comply with relevant state or federal legislation or regulation.